Compliance first
Contracts, payroll and filings that follow US federal, state and local rules, and Indian labour and tax law, including the Labour Codes in effect since 21 November 2025.
Employer of Record · USA and India
Employer of Record services in the USA and India
Hire full-time employees in the United States and India without setting up a local entity. Bright Matrix Global becomes the legal employer and runs payroll, taxes, statutory benefits and compliance, while you direct the work.
- No local entity needed
- Itemized, pass-through pricing
- Payroll in USD and INR
What is an Employer of Record?
An Employer of Record legally employs your team members on your behalf. We sign the local employment contract, run payroll, withhold and file taxes and provide statutory benefits. You choose the people, set their goals and manage their day-to-day work, without registering a company in each country.
Our commitment
Employment you can rely on
People who answer
A dedicated account manager for you, and responsive HR support for the employees we hire on your behalf.
Reliable administration
Accurate, on-time payroll every cycle, with payslips, tax forms and statutory filings handled for you.
What we run for you
- Payroll and payslipsSalary paid on time in USD or INR, with a payslip for every employee.
- Tax withholding and filingsIncome tax withheld and filed, plus year-end forms such as W-2 and Form 16.
- Statutory registrationsState payroll accounts in the US; PF and ESI registration in India.
- Contracts and IPLocally compliant offer letters and contracts that assign IP to your company.
- Workers’ compensationCoverage as each US state requires for the people we employ.
- Onboarding and exitsDocument checks, notice periods, final pay and full-and-final settlement.
Our advantage
Why companies choose our EOR
No entity needed
Employ people in a new country in weeks, not the months it takes to register and run a local company.
Two countries, one partner
The USA and India under one agreement, one point of contact and one monthly invoice.
Contracts that protect you
Employment terms written for local law, with intellectual property assigned to your company.
Costs you can see
Your quote shows salary, every employer contribution and our fee before you make an offer.
100% cost transparency
Pass-through pricing: you see every line
Employment costs are passed through as they are, and our service fee appears as its own line. No bundled monthly price that hides what you are paying for.
- 1
Gross salary
What your employee earns, paid in USD or INR on a regular payroll schedule.
- 2
Employer statutory costs
USA: FICA, FUTA, state unemployment insurance and workers’ compensation. India: employer PF, ESI where eligible and gratuity accrual.
- 3
Benefits you choose
Any optional benefits you decide to offer, passed through at cost.
- 4
Bright Matrix Global service fee
Our fee for being the employer of record, shown as its own line on every quote and invoice.
- =
Your total employment cost
Shown in full on your quote before you hire, and on one invoice every month.
| Aspect | Bundled EOR pricing | Bright Matrix Global |
|---|---|---|
| How the price is shown | One bundled monthly price | Every cost on its own line |
| Employer taxes and contributions | Built into the bundle | Passed through at cost |
| Service fee | Hard to separate from costs | Stated separately |
| Your contact | Varies by provider | One dedicated account manager |
Our process
How it works
- 1
Tell us who you’re hiring
Share the role, location and expected start date.
- 2
Get an itemized quote
Salary, employer costs, benefits and our fee, line by line.
- 3
We onboard your employee
Contract, document checks and payroll registration, including Form I-9 in the US and PAN and bank details in India.
- 4
Payroll runs every cycle
You approve hours or salary changes; we pay your employee and file the taxes.
- 5
One clear invoice
A single monthly invoice with every cost broken out.
Compliance coverage
What we handle in each country
US
United States
IN
India
Where we employ
EOR in the USA and India
Employer of Record in the USA
Employ W-2 staff in the United States without forming a US entity or registering in every state. We handle federal and state payroll taxes, workers’ compensation and benefits.
- For foreign and Indian companies entering the US
- For US companies hiring in new states
- For converting 1099 contractors to W-2
Employer of Record in India
Hire developers, engineers and specialists across India without registering an Indian company. We handle PF, ESI, gratuity, TDS and Labour Code compliance.
- Salary paid in INR, invoiced in one currency
- Salary structures that follow the 50% wage rule
- Offer letters, payslips and Form 16 handled
Need to find the right person first? Our IT and healthcare staffing team can help.
Get a quote
Know every cost before you hire
Tell us about the role and where you are hiring. We’ll send an itemized quote with every cost on its own line.
- Salary, employer costs and our fee, line by line
- USA, India, or both
- No obligation
FAQ
Employer of Record questions
A PEO shares employer duties with a company that already has its own local entity. As your Employer of Record, Bright Matrix Global is the full legal employer, so you don’t need an entity in that country.
Your quote lists each cost separately: gross salary, employer statutory costs, any benefits you choose and our service fee. Employment costs are passed through, so you see exactly what each employee costs before you hire.
You do. Our employment contracts assign intellectual property to your company.
Yes. We move contractors onto compliant employment contracts and payroll, which reduces the risk of misclassification.
We help you transfer your employees to your new entity smoothly, including continuity of service where it is required.
We act as Employer of Record in the United States and India.